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District Vehicles

Requesting a District Vehicle

All District employees may drive district vehicles Fingers holding keysproviding they have a current driver’s license, their supervisor’s permission, and the vehicle is being used for District business.  Driving privileges can be revoked at any time.

A Request for District Vehicle form must be received in the Vehicle Maintenance Office two (2) weeks prior to the scheduled trip date. 

Transporting Students in District Vehicles

Supervisors and the Transportation's Vehicle Maintenance Office must approve employees who are required to transport students in a District vehicle (other than a school bus). 

The employee must submit a copy of the front and back of their driver’s license and a DMV printout of their driving record to the Vehicle Maintenance Department.  This information will remain active until the license expires, at which time the employee will need to send updated information to the Vehicle Maintenance Department.   

Employees may not transport students in their own vehicles for any reason.  Only District approved vehicles may be used to transport students.  Driving privileges can be revoked at any time.

Requesting a rental vehicle

A Request for Rental Vehicle form must be received in the Vehicle Maintenance Department two (2) weeks prior to your trip to allow ample time for a reservation. Exceptions to this will only be for transportation that is unforeseen and is mandatory, i.e. advancing to the next level of competition, etc. BP-809(d).

  • RESTRICTIONS: Rental vehicles are to be used only for district employees and students on official district business.
  • CHARGES: All reservations for business travel will be billed directly to the School District and include insurance. There is no extra charge to the district for extra drivers.
  • REQUIREMENTS: Drivers must meet all requirements by the district and the rental company, have a valid drivers license and be prepared to provide a copy to the rental agency upon pick-up.

This form must be accompanied with a prior authorization for travel. If this request is for employee travel, this form should be submitted with a signed Exhibit H with rental car estimated expenses. If this request is for student travel, this form should be submitted with approval from the Superintendent.  If this is a combination, both forms are required. For more information on employee travel reimbursement, visit our Business Services page.

Employees transporting students in school buses must pass all required bus driver training courses listed here